Senior Office Manager

In Endava, a leading digital IT company with over 12,000 employees worldwide, formerly known as FIVE agency, we develop digital products used daily by over a million people around the globe. We firmly believe that a fantastic Office team is the backbone of every successful company. They not only ensure a great atmosphere but also contribute significantly through their exceptional organizational skills and by bringing people together. Now, you have the opportunity to become a vital part of our legacy! 

As a Senior Office Manager, you'll take on a more senior role, overseeing 3 office locations, leading a team of 2, and supporting 280+ colleagues. We are seeking an experienced individual with a deep understanding of office management and strong leadership capabilities. In return, we offer a dog-friendly workplace, unwavering support from your fellow office colleagues, and a stimulating work environment where you’ll have the autonomy to leave your stamp, bring in new ideas and make an impact.  

Key Responsibilities:

• Inspire, coordinate and lead the office team. Guide them to ensure efficient operation of facilities in all locations: Zagreb, Osijek and Split 
• Act as the primary point of contact with landlords, manage maintenance and repair projects, as well as lease contracts for all office locations 
• Collaborate with your Line Manager and Real Estate Manager to identify new office spaces, analyze options, and assist in lease negotiations 
• Coordinate the successful opening of new offices, including office setup, equipment procurement, and logistical coordination 
• Ensure seamless operation of offices, including cleanliness, plant care, and security systems 
• Manage and support procurement of all needed supplies for the offices (beverages, fruits, stationary items) 
• Coordinate and oversee various projects - office safety checks, inventory management, utility data collection, device library, etc 
• Conduct market research, selecting suppliers, negotiating contracts and ensuring they are aligned with company policies 
• Manage the Office department's budget, making sure expenses stay on track and all financial reports are prepared as needed - including planning for day-to-day operational costs and handling capital expenditures to keep everything within budget 
• Assistance with guests, travel, and event organization (travel arrangements, lunches, events). 
• Implementation of global Endava policies, maintaining a positive workplace experience 

What we expect from you? 

• In-depth knowledge and hands-on experience in administration and office management
• Resourcefulness and problem-solving attitude 
• Proficiency in project management, including expertise in planning, coordinating, and overseeing projects, resources, and costs 
• Proven influencing and negotiation skills – standing up for what you believe in, and finding win-win solutions, whether it's getting a bigger budget or tackling other issues 
• Great MS Office and Outlook skills. Previous experience with productivity tools, such as Trello, is a plus. 
• Fluent English (both verbal and written) 

Bonus points:

• Previous experience in IT environment 
• Experience in leading a team