Senior Office Manager

Zagreb, HR

In Endava, a leading digital IT company with over 12,000 employees worldwide, formerly known as FIVE agency, we develop digital products used daily by over a million people around the globe. We firmly believe that a fantastic Office team is the backbone of every successful company. They not only ensure a great atmosphere but also contribute significantly through their exceptional organizational skills and by bringing people together. Now, you have the opportunity to become a vital part of our legacy! 

As a Senior Office Manager, you'll take on a more senior role, overseeing 3 office locations, leading a team of 2, and supporting 280+ colleagues. We are seeking an experienced individual with a deep understanding of office management and strong leadership capabilities. In return, we offer a dog-friendly workplace, unwavering support from your fellow office colleagues, and a stimulating work environment where you’ll have the autonomy to leave your stamp, bring in new ideas and make an impact.  

Key Responsibilities:

  • Inspire, coordinate and lead the office team. Guide them to ensure efficient operation of facilities in all locations: Zagreb, Osijek and Split 
  • Act as the primary point of contact with landlords, manage maintenance and repair projects, as well as lease contracts for all office locations 
  • Collaborate with your Line Manager and Real Estate Manager to identify new office spaces, analyze options, and assist in lease negotiations 
  • Coordinate the successful opening of new offices, including office setup, equipment procurement, and logistical coordination 
  • Ensure seamless operation of offices, including cleanliness, plant care, and security systems 
  • Manage and support procurement of all needed supplies for the offices (beverages, fruits, stationary items) 
  • Coordinate and oversee various projects - office safety checks, inventory management, utility data collection, device library, etc 
  • Conduct market research, selecting suppliers, negotiating contracts and ensuring they are aligned with company policies 
  • Manage the Office department's budget, making sure expenses stay on track and all financial reports are prepared as needed - including planning for day-to-day operational costs and handling capital expenditures to keep everything within budget 
  • Assistance with guests, travel, and event organization (travel arrangements, lunches, events). 
  • Implementation of global Endava policies, maintaining a positive workplace experience 

What we expect from you? 

  • In-depth knowledge and hands-on experience in administration and office management
  • Resourcefulness and problem-solving attitude 
  • Proficiency in project management, including expertise in planning, coordinating, and overseeing projects, resources, and costs 
  • Proven influencing and negotiation skills – standing up for what you believe in, and finding win-win solutions, whether it's getting a bigger budget or tackling other issues 
  • Great MS Office and Outlook skills. Previous experience with productivity tools, such as Trello, is a plus. 
  • Fluent English (both verbal and written) 

Bonus points:

  • Previous experience in IT environment 
  • Experience in leading a team 

Have a sneak peek at some of our benefits

Financial perks​

  • Invest in your voluntary pension fund from your gross salary
  • Financial incentive for new family member and days off
  • Kindergarten subsidy
  • Jubilee award and anniversary surprise
  • Referral fee
  • Christmas gifts & Christmas allowance
  • Regular salary reviews
  • Employee stock options
  • Performance bonus scheme for senior grades

Learning & Development​​

  • Free access to online learning platforms
  • Soft Skills workshops
  • Dedicated Career Coach/Mentor
  • Fully covered onsite onboarding for remote employees

Health & Wellness​

  • Flexibility in working hours and location(s)
  • Paid sick leave 5 days a year
  • Additional health insurance
  • FeelGood program: free meetings with licensed psychotherapist
  • Multisport Card

Team bonding​

  • Team activities
  • Friday gatherings
  • Board game nights
  • Organized sporting events
  • Themed celebrations

Office perks​

  • Car and bike parking
  • Fully stocked kitchen
  • Pet-friendly office

Our simple selection process can land you a job pretty fast

We get your application​

It may take our Recruitment team a few days before we can review your application, but you can rest assured that a real human will thoroughly review your CV. We reply to all applications, even if we have to send out not-so-good news. Cross those fingers!

Intro meet​

If we think you might be the right fit for the position, we'll arrange an interview (online or in person) where you'll meet one of our recruiters and a senior member of (your future) team.

Technical assessment

It's time for you to show us what you got. The technical assessment differs depending on the position, but it usually comes in 1 of 3 forms

a) Homework assignment. If your skills dazzle us, we'll invite you to present the solution to us.

b) Technical interview. Live or video call with 1 or 2 seniors from the team where you discuss different scenarios and how you would approach certain technical situations.

c) Send us a piece of your previous work. We'll arrange a live or video technical interview around it.

Feedback & Offer

Now we have a clear picture of your seniority and can fit you into our grading system. All candidates get detailed feedback — the good, and the not-so-good. If everything falls into place, you can expect an offer from us in no time.

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